Lease Up Process
Request for Tenancy Approval Timeline HAP Contract Execution Process
Step 1 RTA Submission
- Complete the RTA in its entirety and return to the Assisted Housing Dept. The owner must supply a valid email address. (Inspections will utilize this email address for scheduling)
Step 2 Determine Affordability
- Housing Specialist reviews the RTA to determine affordability. If the tenant cannot afford the unit, the housing specialist will contact the owner to request a contract rent reduction. If the owner does not approve, the tenant will be given another RTA and look for a unit they qualify for.
- If the owner approves, then the RTA is approved for tenant affordability.
- The housing specialist will review the RTA within 24-48 hours of receipt.
Step 3 Owner Approval
- Landlord Liaison will review the Hillsborough County Property Appraiser's site, https://gis.hcpafl.org/propertysearch to determine ownership of the unit and if that owner is an active landlord on our program.
- New owners will be asked to go to our online landlord portal to register and create a landlord application. Please note: if you previously registered, it is not pulled until RTA is submitted.
- If a new application is required and not completed within 5 business days, the RTA will be returned to the Housing Specialist to notify the tenant of the delay and to provide them with another RTA to search for a new unit.
Step 4 Inspections
- Once a landlord is established and/or approved for our program the RTA is sent to our Inspections dept.
- THA's Inspection Dept will contact the owner via email within 24-48 hours of receiving the RTA of a date and time for the inspection.
- The date of the inspection could be between 1-14 days of the receipt of the RTA to the inspections dept.
- The Inspections dept will conduct a Rent Comparability test. If the rent is not approved for that amount the information will be relayed to the Housing Specialist to obtain a reduction from the owner or a rent survey will be provided for the landlord to complete.
Step 5 Contract Execution
After a "Pass" result inspection, the Housing Specialist will give approval to move in, and the HAP Contract will be sent via e-mail. Please note: tenants should not move in without proper approval from the Housing Specialist.
- The Owner should then return the signed HAP Contract and signed lease to the Housing Specialist.
- HAP Contract:
- Head of Household matches lease
- Contract unit matches lease
- All household members are on lease
- Initial lease term matches lease
- Initial rent to owner matches lease
- Utilities and Appliances matches lease
- Signature of Owner and Management company representative with date
- If there is any discrepancies with the HAP Contact DO NOT cross out information. Contact the housing specialist to revise the document
- Lease must include:
- Contain lease effective date and lease end date
- Names of all household members
- Correct unit address (including apartment number)
- Total contract rent amount matches HAP Contract
- Utility responsibilities are indicated and match RTA
- Signed and Dated by Participant and Owner
- Tenancy Addendum attached to lease
- All adjustment made after original participant signature must be initialed by the participant
- THA receives the signed contract and corresponding lease and executes for payment
- HAP payments are generally paid within 60 days of the signed HAP contract
More details on the Lease-Up Process can be found in our Lease-Up Process document. (coming soon)